Privacy Policy

agent-hub · Last updated: 7 July 2026

agent-hub is a personal, single-user application operated by Arnold Rein. It exists to manage the operator's own email. It has no other users, offers no sign-up, and collects no data from anyone other than its operator's own Google account.

What data the application accesses

Using an application-specific password created by the operator, agent-hub accesses the operator's own Gmail account over IMAP. It:

• reads incoming email messages in the operator's inbox;
• applies a label (agent-triaged) to processed messages;
• creates draft replies for the operator to review.

The application never sends email. Every draft waits for the operator to review and send it manually.

How the data is used

• Classifying new messages by importance (important / keep informed / other).
• Producing a short digest of new mail for the operator.
• Preparing draft replies to important messages.

Data is used for no other purpose. There is no advertising, no profiling, no analytics, and no sale or sharing of data with any party beyond the processors listed below.

Data processors

• OpenAI API — truncated excerpts of message text are submitted for classification and draft generation. Per OpenAI's API policy, API data is not used to train models.
• CallMeBot — a short digest summary (counts and one-line summaries) is delivered to the operator's own WhatsApp.
• GitHub — message metadata (sender, subject, one-sentence summary, category) is stored in a private repository accessible only to the operator. Full message bodies are never stored.

Storage and retention

Triage metadata is retained in the operator's private repository until the operator deletes it. No copies exist elsewhere. The Gmail application password is stored as an environment secret on the hosting platform and is never written to the repository.

Revoking access

The operator can revoke the application's access at any time by deleting its app password at myaccount.google.com/apppasswords, which immediately cuts off access.

Changes and contact

Any changes to this policy will be published on this page. Questions: atatunts@gmail.com.